Headnote
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Headnote for macOS

Holds on to what
holds you back.

The calm task app in your menu bar takes the load off your working memory – so you decide on purpose again instead of just reacting.

Request accessHow it works

For macOS · with AI agents, team projects and voice input

Headnote home screen: daily progress at 50 % with a curve of light, below two projects with what is due today, at the bottom the input line with a microphone
Claude Code working on it

The principle

Your head is for thinking, not for remembering. Every open task takes up a piece of working memory. Headnote does the remembering for you. What remains is room.

Before: fourteen thoughts going round in circles.After: up front only what matters today. The rest is safely written down.

Website relaunch

Autumn campaign

Inbox8

Finalise home page copyCheck page speedMeta descriptionsSharpen the target groupClear the budget with BenDraft ad copyCall back the tax officeSeptember receiptsVenue for the offsiteJob adProofread legal noticeCustomer testimonials as video?Gift for LeaMove the domain

Three movements

Capture. Sort.
Act on purpose.

01Capture

BenOffer to Nordlicht tomorrow #autumncampaign
⌃⌥Space

One thought, one line.

⌃⌥ Space opens Headnote from anywhere, Enter saves – or say the thought with ⌃⌥ D. Project, person, deadline and repetition are recognised on their own.

02Sort

  • Sharpen the target group
  • Draft ad copy
  • Clear the budget with BenToday

4 more wait quietly in the project

Up front only what matters today.

For each project, the home screen shows only what is due today: due, overdue, in progress. Everything else waits in the project without pushing.

03Act on purpose

Done · 09:10

A day has an end.

Headnote shows your day as one number – you see what is done instead of working through an endless list.

New · Speak

Just say it.

Tap the microphone or press ⌃⌥ D, say the thought, pause for a moment. Headnote turns it into tasks – with deadline, person, project and repetition. You check and accept.

  • Runs on your Mac – nothing goes online.
  • Makes nothing up: dates, people and projects only if you say them.
  • Several thoughts at once – check, change or drop each task.
⌃⌥D

From macOS 26. With Apple Intelligence, Headnote phrases the tasks, otherwise what you said becomes the task.

A closer look

Headnote explained in 104 seconds.

The day in one number

See what is done.

At the start of the day, Headnote notes what is in focus. Every task you finish moves the ball a little further along the curve of light – until the day really is done.

Try it: tap a circle and tick it off.

Tuesday, 27 October

50%

Projects

Website relaunch
Autumn campaign
Project view Website relaunch: Claude Code is checking page speed (spinning), the meta descriptions are waiting for review, the legal notice is with Ben

AI agents

Delegate without letting go.

Hand a task to Claude Code or Codex. It stays in its project, and Headnote calmly shows what is happening. Ticking it off remains your call.

  • AI working – the spinner only turns while the session is really running.
  • Ready for review – reported as done. You check and tick it off.
  • Question – something is open. One click opens the session.
  • In progress – it’s your turn. The circle breathes quietly.
  • Done – stays visible for the rest of the day.

Agents read, take on and document tasks right inside Headnote.

Integration

Claude Code and Codex
work inside Headnote.

Your agents read tasks directly in Headnote, sign in, read along with comments, record results and submit them for review – no copying, no second list.

Claude Code
Headnote
Codex

  1. 01Hand over

    Check home page speed

    → Claude Code

    One right-click, one session.

    Right-click → “To AI”: with Claude Code a session opens right away, the prompt with the task ID already in it. With Codex it is on the clipboard.

  2. 02Let it work

    Check home page speed→ Claude Code
    • 10:02Claude Code · Task taken on
    • 10:09Claude Code · Load time measured: 1.2 s

    The spinner shows who is working.

    The agent signs in and the spinner turns – but only while the session is really alive. Every change lands in the history under its name.

  3. 03Review

    HeadnoteClaude Code is doneWrite meta descriptions
    Write meta descriptions

    Ticking off stays with you.

    When the agent is done, it submits the result for review. A notification takes you straight into the session.

Together

Focused together.
Calm on your own.

Share projects with your team and work on the same state – without other people’s tasks flooding your focus.

  • Share projects any time, also later – with a right-click.
  • Comments right on the task: questions without a detour through chat.
  • What others give you or change shows up – and carries a dot until you have seen it.
  • @both: shared tasks count for both of you.
  • Your own home screen and order for every person.
Comments on the task “Clear the budget with Ben”: Ben asks about the budget, Anna answers
HeadnoteAnna commentedClear the budget with Ben
ALB

Share with ▸

✓Lea

✓Ben

Coming soon

Your Notion.
Your Headnote. One flow.

Many teams plan in Notion. Soon Headnote connects to your workspace and brings the important things to the front – where you work with focus.

Headnote
Notion
  • Projects and tasks from Notion appear in Headnote.
  • What you tick off is done in Notion too.
  • No duplicate lists, no copying.

Your light

Light, dark
or Zen.

Real frosted glass, fine grain and an accent colour you choose yourself. Headnote adapts to your light – try it, this page changes with it.

Appearance
Theme
Accent colour
Headnote settings: theme, appearance and accent colour

In detail

Small. Considered. Quiet.

Kanban

Everything at a glance

Everything at a glance

“Expand all” shows every project as a column. Move columns and cards by drag and drop.

Input

Ben ✕Offer to Nordlicht tomorrow #autumncampaign

Project Autumn campaignDeadline TomorrowAssigned Ben

Understands what you mean

“tomorrow”, “end of this week”, #project – recognised as you type. @ opens the list: a person, both or an AI agent.

Eisenhower matrix

Do nowScheduleDelegateDrop

Important or urgent?

Prioritised the Eisenhower way: two sliders instead of priority chaos, the field in the matrix decides.

Effort

quick to dotakes time

Fly or frog

Effort at a glance – no judgement, just for orientation.

Desktop widget

One glance is enough

One glance is enough

The desktop widget shows the percentage, the curve and the next three tasks.

Repeat

Send the weekly report to LeaFri 30 Oct

dailyweekdaysevery Mondayevery 2 weeksmonthly on the 1stquarterly

Comes back on its own

Once ticked off, Headnote creates the next round – with its steps open again. It only appears on the home screen on its day.

Make it wider

As wide as needed

Grab the edge and drag – up to 640 pt, so long tasks fit in full. Every Mac remembers its width.

Data

~/Library/…/Headnote/
store.json

Your data stays yours

A readable file on your Mac. With an account, Headnote syncs through our server in Frankfurt, content encrypted.

Questions, answered briefly.

Anything else? Write to us – we are happy to show you Headnote live.

Ready?

Clear your head.

Headnote is growing with its first teams. Request access – we’ll set it up together with you.

Request access

For macOS 14 and later · Apple silicon and Intel